accounting operation system with petty cash and
tangible assets management
software ensures the simultaneous management of
the double entry accounting and the registration
of petty cash and tangible assets of one or more
companies in one environment, whilst it also
ensures the viewing of these data respectively.
recommend the software besides accounting
firms to users who have a large amount of
accounting vouchers waiting to be processed, and
who would also like
to analyse the economic processes of the
companies (more precise monitoring of
expenses, turnovers, comparing monthly and
yearly data) with the help of the operation
product was developed with the newest,
up-to-date MICROSOFT innovation tools
(Visual-Studio, SQL-Server, .NET Framework) and
with our accounting and software development
experience of many years which has garnered
numerous references, therefore it is a good
choice for the long term.
operation system uses SQL server for data
management, which ensures high data security and
quick data access. This further guarantees that
the data which are interdependent remain there
at all times. The transaction data entry ensures
that a database-string operation is executed
completely, or that in case of an error-no
sub-operations are executed either.
operation system was developed with the logical
process of business administration and the
traceability of the recorded data in mind. This
may be best demonstrated by an invoice for the
purchase of a tangible asset which was paid for
in cash,-first it would be recorded in the
system's petty cash environment in time sequence
along with the other cash flow movements-and
later the recorded petty cash entry would later
be transferred with minimal modifications to the
unfinished investments. The entry gets recorded
in the sub system of the Tangible Assets
accounting file-with further modifications and
is then recorded by the Activate function.
Following the activation depreciation can be
calculated on the entry, and that depreciation
entry is automatically covered by the system
most frequently used data entries were written
were in a way that there is no need to use the
mouse, and this speeds up data entry. The data
entry screens are characterised by logical
build-up and minimal data supply requirement.
User comfort functions assist the accounting (eg:
jump to the business partner's last ledger
post, display of currently posted funds in the
accounts of the bank and cash, the covered
entries on the current day for reconciliation of
entries etc.). The gross and VAT data of the
invoices are covered according to pre-set
parameters, here only the appropriate link
and the ledger number of the net value needs to
be supplied. When recording disbursements the
partial compensation of multiple invoices, the
fulfilment of credit/debit invoice entries are
automatically covered to the appropriate ledger
numbers and direction.
Prior to every accounting the full
classification is displayed and after the entry
is covered the posted log number is displayed.
The entries are only covered when in equation
Sub-breakdown can be applied to the ledger
numbers in the software which enables further
summary. Thus, for example, the own-vehicle
costs can be queried and covered per employee,
the turnovers per main activity, premise, etc.
The annual parameters of the to be covered firm
can be set so that it can manage invoice classes
6-7 too. In case of posts to invoice class 5
this controls the compulsory 6-7 appropriation
of the amount.
software can manage multiple cash and bank
accounts with unit log numbering.
cashiers can operate with the registering of the
block cash records, but can be printed out too.
software is suitable for recording in the
original currency of the foreign currency
invoices and the use of the current currency
multiplier enables recording in the currency of
the accountancy. In case of foreign currency
account (fulfilment in foreign currency) the
program calculates the daily exchange rate
difference with the exchange rate multiplier of
the current bank and posts. The fulfilment is
then monitored in foreign currency by the
tangible assets sub system manages the ad
valorem depreciation in accordance with the
Accounting and Partnership Act.
accounting of the sale and charge-off of the
assets built-into the software.
possible to transfer the opening data after the
closure of the previous year's accounting. This
may be done in several installments, because the
current account data might already be needed in
the first days of the current year, whereas the
opening of the other ledger numbers can be done
at a later date too.
preview of the print out can be viewed at
first on the screen, where a particular data can
be quickly accessed by various of search modes.
From these various file-type data export is
possible (Word, Excel, Adobe, text) and these
than can be forwarded as attachments by email.
program displays the balance of the assets
and the resources as well as the balance of the
revenues and the expenses, and the extent of the
profit or the loss can thus be seen immediately.
a sub-breakdown is applied to a ledger number
then it is possible to view the partial sums of
the sub-breakdowns immediately (eg: fuel per
vehicle etc). The accounting balances can be
queried according to monthly breakdowns too.
earnings statement is a four level query,
and it can immediately be seen on the screen
what partial sums make up the data of the
earning line sum rating, which account numbers
and balances these values come from and here
even account voucher level data access is
balance displays the assets and the
resources on a screen, along with the details of
the current ledger number. It can be set whether
a resource type ledger number should appear on a
specified line of the assets if its balance is
possible to manage the total balances of the
ledger groups in one with the program, the
ledger numbers of these groups are displayed
either on the assets side or the resource side
depending on the balance. If for example, the
VAT ledger numbers show a debit balance total,
then all VAT ledger numbers with their balances
are transferred to the selected line of balance
on the assets side.
parametric query enables the posted data
to be queried according to various filters
(date, business partner, breakdown, ledger
turnover per business partner shows the
annual net turnover of the business partner per
ledger number and even in voucher number depth,
irrespective of whether the business partner is
a buyer, or supplier. This function for example
simplifies the ranking of the business partners
and supports the rendering of periodic
preferentials and returns.
External data links
data link system
can be purchased as an external module and it
can be uniquely fitted to the Softbalance
accounting system, with it connection is
possible to trade (eg: retail bar code) registry
or invoicing systems as well as bank terminal
invoices and the sale slips (supplier or buyer
transfers) are automatically posted, or the
supplier bank transfers can be prepared and
forwarded in a file to the bank's terminal